Privacy policy

We want everyone using Mental Health at Work to feel confident and comfortable with how any personal information you share with us will be looked after or used. This policy sets out how we collect, use and store your personal information (this means any information that identifies or could identify you). 

The Mental Health at Work privacy policy may change, so you may wish to check it again from time to time. This is version 1.4 and was last updated on 8th February 2023. 

  1. Who we are 
  2. How and why we collect information about you 
  3. Legal basis for using your information 
  4. Marketing 
  5. Sharing your information 
  6. Keeping your information safe 
  7. How long we hold your information for 
  8. Your rights 
  9. Cookies 
  10. Content 
  11. Contributing


Who we are

Mental Health at Work is funded by The Royal Foundation as part of their Heads Together campaign. It is overseen by a steering group of key partner organisations but is operated by Mind (National Association for Mental Health). In this policy, “we” refers specifically to Mind. This policy refers specifically to Mental Health at Work and not to Mind as a whole, or its other websites. 

We are a “data controller” for the purposes of the Data Protection Act 1998 and the EU General Data Protection Regulation 2016/679 (“Data Protection Law”). This means that we are responsible for, and control the processing of, your personal information. 

For further information about our privacy practices, please contact our Data Protection Officer by: 

  • Writing to Mind, 2 Redman Place, London, E20 1JQ 
  • Calling us on 020 8215 2243; 
  • Emailing 


  1. How and why we collect information about you

We collect information from you in the following ways: 


When you subscribe to our newsletter 

When you sign up for the Mental Health at Work newsletter, we’ll use your email address to send you news and information about workplace wellbeing and the latest content on Mental Health at Work. You can unsubscribe by clicking the Unsubscribe link at the end of any newsletter you have received from us to your email address, or by entering your details on the Newsletter page and clicking Unsubscribe. 


When you sign up to the Mental Health at Work Commitment 

When you sign up to the Mental Health at Work Commitment, we’ll use your email address to ask you for your logo to include on the site. We might also get in touch in the future to tell you about new resources or developments specifically to help you achieve the Commitment standards, or to ask you how your endeavours are going. The other information you provide will be used to help us monitor the overall uptake of the Commitment and the effect it’s having across the country. This might include sharing organisational level information with trusted third parties supporting Mind and the Thriving at Work Leadership Council promote and support organisations sign the Commitment. 


When you use our website 

  1. If you choose to create an account on Mental Health at Work, we’ll store your name, email address and password to enable you to use functions of our site such as logging in and out, setting preferences, giving feedback and resetting your password. These details will not be passed to anybody else or used for any other purpose. 
  1. We also gather general information which might include how you arrived on our site, which pages you visit, which resources you click on and which selections you make (for example, in your profile page, using the Start Finding Resources tool or using filters to refine your search results). We also use cookies to help our site run effectively. There are more details below – see Cookies. 

This information is anonymous and unconnected with your personal information. It is used for the purpose of tracking and improving the website’s functionality, seeing what content is popular and identifying gaps. We do not identify individual visitors to our website. 


  1. Legal basis for using your information

We will only use your personal information where we have your consent, because we need to use it to fulfil our agreement to deliver our service to you (for example, delivering a newsletter that you have asked to receive, or making certain functions of our website available to you). 


  1. Marketing

We will not contact you for marketing purposes. 

If you have signed up to receive it, we will occasionally send you the Mental Health at Work electronic newsletter, highlighting new developments on the site and in workplace mental health and encouraging you to return. You will always be able to unsubscribe from this. 


  1. Sharing your information

The personal information we collect about you will only be used to enable us to deliver our service to you. 

We will never sell or share your personal information with organisations so that they can contact you for any marketing activities. Nor do we sell any information about your web browsing activity. 

Mind may, however, share your information with specific contractors who are trusted to work with us or on our behalf to deliver our services, but processing of this information is always carried out under our instruction. We make sure that they store the data securely, delete it when they no longer need it and never use it for any other purposes. An example of where we may share your information is when our digital contractors need access to the database as part of their work in repairing, maintaining or developing the site. We enter into contracts with these service providers that require them to comply with data protection laws and ensure that they have appropriate controls in place to secure your information. 


Legal disclosure 

We may disclose your information if required to do so by law (for example, to comply with applicable laws, regulations and codes of practice or in response to a valid request from a competent authority). 


Local and national Mind 

Each local Mind is an independent charity and affiliated to national Mind through a membership agreement. Mental Health at Work is a product of national Mind, so your personal information will not be shared with local Minds. 


  1. Keeping your information safe

We take looking after your information very seriously. We’ve implemented appropriate physical, technical and organisational measures to protect the personal information we have under our control from improper access, use, alteration, destruction and loss. 

Unfortunately, the transmission of information using the internet is not completely secure. Although we do our best to protect your personal information sent to us this way, we cannot guarantee the security of data transmitted to our site. 

Mental Health at Work contains links to other sites. While we try to link only to sites that share our high standards and respect for privacy, and only link to sites in accordance with our quality assurance principles, we are not responsible for the content or the privacy practices employed by other sites. Please be aware that advertisers or web sites that have links on our site may collect personally identifiable information about you. This privacy statement does not cover the information practices of those websites or advertisers. 


  1. How long we hold your information for

We only keep it as long as is reasonable and necessary for the relevant activity, which may be to fulfil statutory obligations. 


  1. Your rights

You have various rights in respect of the personal information we hold about you – these are set out in more detail below. If you wish to exercise any of these rights or make a complaint, you can do so by contacting our Supporter Relations team at: 

  • Mind, 2 Redman Place, London, E20 1JQ 
  • 020 8215 2243 

You can also make a complaint to the data protection supervisory authority, the Information Commissioner’s Office, at 


Access to your personal information: You have the right to request access to a copy of the personal information that we hold about you, along with information on what personal information we use, why we use it, who we share it with, how long we keep it for and whether it has been used for any automated decision making. You can make a request for access free of charge. Please make all requests for access in writing, and provide us with evidence of your identity. 

Right to object: You can object to our processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. Please contact us as noted above, providing details of your objection. 

Consent: If you have given us your consent to use personal information, you can withdraw your consent at any time. 

Rectification: You can ask us to change or complete any inaccurate or incomplete personal information held about you. 

Erasure: You can ask us to delete your personal information where it is no longer necessary for us to use it, you have withdrawn consent, or where we have no lawful basis for keeping it. 

Portability: You can ask us to provide you or a third party with some of the personal information that we hold about you in a structured, commonly used, electronic form, so it can be easily transferred. 

Restriction: You can ask us to restrict the personal information we use about you where you have asked for it to be erased or where you have objected to our use of it. 

Please note, some of these rights only apply in certain circumstances and we may not be able to fulfil every request. 


  1. Cookies

A ‘cookie’ is a name for a small file, usually of letters and numbers, which is downloaded onto your device, like your computer, mobile phone or tablet when you visit a website. 

They let websites recognise your device, so that the sites can work more effectively, and also gather information about how you use the site. A cookie, by itself, can’t be used to identify you. 


How do we use cookies? 

We use cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you come to our website and also allows us to improve the user experience. 


The cookies we use 

We use the categorisation set out by the International Chamber of Commerce in their UK Cookie Guide. 


We use three of their four categories of cookies: 

Strictly necessary cookies are essential for you to move around our website and to use its features, like your account and filter preferences. 

Performance cookies collect anonymous information about how you use our site, like which pages are visited most. (As part of this, we collect information about how users arrive on our site in the first place). 

Functionality cookies collect anonymous information that remember choices you make to improve your experience, like your text size or location. They may also be used to provide services you have asked for, such as watching a video. 

Targeting or advertising cookies collect information about where you’ve been previously on the internet. These are often used for marketing purposes but, on Mental Health at Work, the only thing we use these for is to see how many of our users have visited our site in the past. We don’t track, or see, any of your internet behaviour apart from on our site. 


No cookies, please 

You can opt out of all our cookies (except the strictly necessary ones). Instructions vary for each web browser – search the web for “control cookies in [name and version of browser]”. 

But, if you choose to refuse all cookies, our website may not function for you as we would like it to. 

If you have any questions about how we use cookies, please contact us. 

To find out more about this policy and how we look after your personal information, contact our Supporter Relations team at or on 020 8215 2243. 


  1. Content

There are three forms of content that we may use contributors for. These are: 



Our blogs are written by experts – they may be experts in their field, experts through experience, or both. They may include the story of a personal experience, an in-depth look at a mental health topic, or provide an insight into our website. This may take the form of a Q and A. We will always include an author of the piece. Views shared in blogs written by external contributors are the views of the author, and may not be shared by Mind or the Mental Health at Work team. 



A toolkit is a collection of resources which are relevant to the same topic. We may sometimes ask an expert to share their thoughts on a topic and write an introduction, or we may choose to have someone from the Mental Health at Work team write the introduction. We will always ensure that if it is not Mental health at Work who wrote the intro then the organisation who did will be prominently displayed. Views shared in toolkit introductions, when written by an external contributor, are the views of the author, and may not be shared by Mind or the Mental Health at Work team. 


Case Studies 

Case studies are explorations of organisations that have implemented a mental health policy, procedure or event that they believe has had a positive influence on their staff and their wellbeing. Mind and the Mental Health at Work team cannot confirm these stories have had a positive impact and rely on the testimonials of those relaying their stories to us. 

In all of our content, we strive to share best practice and (where possible) evidence-based information about mental wellbeing in the workplace. However, all workplaces are different and what works for one organisation may not work for another. Therefore, Mental Health at Work and Mind are not responsible for the outcomes of mental health interventions made as a result of information available on this site, the sites of our partners, or other organisations we link to. 


  1. Contributing

As a contributor to our site, we shall ensure you feel comfortable with any content being produced that is attributed to you. At our discretion Blogs and toolkits may be shared with you prior to publication, to ensure there are no errors or inaccuracies. 

If you are unhappy with the way your contribution has been used, you may wish to contact us at . If you would like to make a complaint about how your contribution has been handled, you may contact us here: